Student Finance System

About the Project

The Student Finance System is built primarily for foundation universities and manages the full lifecycle of tuition and dormitory fees — from contract generation to final payment. Beyond these core obligations, it supports institution-specific charges such as library fines, parking, and certification fees. What makes the platform operationally valuable is automation: tuition calculations, scholarship application, installment scheduling, KMH (a bank-linked student payment account used in Turkey) operations, credit card and wire transfer payments, and debt tracking all run without manual intervention. Invoicing is handled in-system and passed automatically to the general ledger.

When used with CIS, the system operates on a single shared database — no integration layer, no data duplication, no synchronization lag. For institutions running their own SIS or accounting software, EduVera provides direct integration for debt, payment, and invoice flows. Scholarship rules can be defined with academic year, season, or semester constraints so that tuition and scholarship calculations update automatically as a student's status changes. Enrollment status events such as leave of absence or enrollment freeze are also reflected in fee calculations in real time. Each student or enrollment type can be assigned a fixed currency, ensuring consistent billing throughout their entire enrolment.

The student self-service portal lets students generate their own contracts, make payments, view outstanding balances, and download invoices — without visiting the finance office. At one institution using the system, 55% of new enrollees completed their entire finance process remotely during the registration period. Real-time payment confirmation means approvals are instant rather than batched, and the reporting suite covers both standard compliance reports and any institution-specific output needed for internal management or external audit.

Key Features

• Tuition and dormitory fee management with automated contract generation
• Scholarship and discount engine with academic year, season, and term constraints
• Installment plan creation and automated payment schedule tracking
• KMH (bank-linked student payment account), virtual POS, wire transfer, and cashier payment channel support
• Real-time payment confirmation and debt status verification
• Student self-service portal: contracts, payments, debt view, invoice download
• Automatic fee recalculation for leave of absence and enrollment freeze
• Invoicing and general ledger integration with third-party accounting and ERP systems
• Per-student or per-enrollment-type currency configuration
• Standard and custom financial reporting for institutional and external audit needs